Page 7 - Buletin Ogos 2009

Cataloguing and Metadata Oleh : Mohamed Zaid Mohamed Idris
Email : zaididris@upsi.edu.my
Introduction There are four different processes but interdependent in the
Libraries have been organizing their materials on the shelf for cataloguing which is:

easy access merely centuries ago. And a century ago,
organization of library materials have became systematic. Melvil Description of information resources
In this stage, information about the sources is gathered. The
Dewey has developed a systematic scheme of library
chief source of information for information source is the item
classification in 1876, which has become a unique tool to
itself based on eight (8) areas that has been mentioned.
organizing library materials on the shelf. Also, in the same year,
Charles A. Cutter has developed Rules for a Dictionary
Choice of access point
Catalogue which make ease to the librarian to record cataloguer must decide the various access points, for
The
systematically the library holdings in the form of catalogue example: author, title, and publisher that user can use to find
entries. Since then a number of library classification schemes and the information source.
catalogue codes have been developed to assist in the process of
organizing library materials. Choice of headings
The cataloguers have to decide the format for the headings
whether to use the heading in its natural order or in a reverse
Cataloguing order, using singular or plural form.
Cataloguing is considered as the art of preparing catalogues.
Catalogue has popularly defined by Rowley and Farrow (2000) as References
“an organized list of documents arranged for access in some The cataloguers have to provide links for various other
systematic order.” Svenonius in his book „The Intellectual accesses that can be used by the user to access the information
Foundation of Information Organization‟ has listes down the source.
following objectives of cataloguing, which stated and identified
by Cutter as being:

1) To enable a person as being:
Author
Title
Subject
2) To show what library has:
By a given author
On a given subject
In a given literature
3) To assist in the choice of a book:
By edition
By character

AACR2 was developed as parameters for the librarian to denote a
document and how to represent them. AACR2 has become the There were three (3) levels of description for catalogue
most popular catalogue codes and is used all over the world. record in AACR. The first level is brief cataloguing which
AACR2 is an abbreviation of Anglo-American Cataloguing Rules is the description is sufficient to identify item in a small
and 2 are for the second edition revised in 1976. This rule library. The information contains the proper title, statement
consists of up to eight (8) areas containing a specific set of
information as follows: of responsibility and publication data as name of publisher
and date of publication. Material specific detail also
1)Title, other title information and statement of includes if the item is cartographic material. The second
Responsibility. level of description includes the first level of description,
2) Edition. general material designation after the title and statements of
3) Material specific details or type of publication. responsibility. This level of description is sufficient to
4) Publication, distribution, etc.
5) Physical description. identify to items in a medium-sized library collection. The
6) Series. third level of description includes first and second level of
7) Notes. description and all area of specific information and
8) Standard numbers and terms of availability. appropriate to large libraries and research collection.

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